{"id":61643,"date":"2025-06-13T09:21:39","date_gmt":"2025-06-13T07:21:39","guid":{"rendered":"https:\/\/bpcc.org.pl\/?p=61643"},"modified":"2025-06-11T16:23:53","modified_gmt":"2025-06-11T14:23:53","slug":"new-immigration-rules-in-poland-key-changes-for-employers-starting-june-1-2025","status":"publish","type":"post","link":"https:\/\/dev2.bpcc.org.pl\/pl\/new-immigration-rules-in-poland-key-changes-for-employers-starting-june-1-2025\/","title":{"rendered":"New Immigration Rules in Poland: Key Changes for Employers Starting June 1, 2025"},"content":{"rendered":"<p>Significant changes to Poland\u2019s <a href=\"https:\/\/www.dudkowiak.com\/immigration-law-in-poland\/\" target=\"_blank\" rel=\"noopener\">immigration<\/a> and <a href=\"https:\/\/www.dudkowiak.com\/employment-law-in-poland\" target=\"_blank\" rel=\"noopener\">employment laws<\/a> came into force on <strong>June 1, 2025. <\/strong>These reforms bring new obligations for both employers and foreign nationals, aimed at tightening controls, improving compliance, and fully digitalizing the employment legalization process.<\/p>\n<p>The key changes result from several <a href=\"https:\/\/www.dudkowiak.com\/blog\/the-5-most-important-changes-in-polands-migration-law-in-2025\/\" target=\"_blank\" rel=\"noopener\">new legislative acts<\/a> adopted earlier this year, including amendments to the Act on Foreigners and the Act on Employment of Foreigners.<\/p>\n<p>For companies<a href=\"https:\/\/www.dudkowiak.com\/immigration-law-in-poland\/employment-foreigner-poland\" target=\"_blank\" rel=\"noopener\"> employing foreign workers in Poland<\/a>, the most important updates include:<\/p>\n<h4>Expanded Documentation Requirements: What Employers Must Collect<\/h4>\n<p>Before hiring a foreign national, employers must now collect additional personal details and documents:<\/p>\n<ul>\n<li><strong>passport data<\/strong> (number, issue and expiry dates);<\/li>\n<li><strong>PESEL number<\/strong> (if available), or date of birth and sex;<\/li>\n<li><strong>valid residence document<\/strong> (visa, residence permit, etc.).<\/li>\n<\/ul>\n<p>Now employers are also authorized to request evidence that the foreign national\u2019s residence status remains valid<strong> throughout the entire employment period.<\/strong><\/p>\n<p><a href=\"https:\/\/bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-2025-1.png\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft size-full wp-image-61628\" src=\"https:\/\/bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-2025-1.png\" alt=\"Now employers are also authorized to request evidence that the foreign national's residence status remains valid throughout the entire employment period.\" width=\"1920\" height=\"1080\" srcset=\"https:\/\/dev2.bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-2025-1.png 1920w, https:\/\/dev2.bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-2025-1-300x169.png 300w, https:\/\/dev2.bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-2025-1-1024x576.png 1024w, https:\/\/dev2.bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-2025-1-768x432.png 768w, https:\/\/dev2.bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-2025-1-1536x864.png 1536w, https:\/\/dev2.bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-2025-1-1080x608.png 1080w\" sizes=\"auto, (max-width: 1920px) 100vw, 1920px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<h3>Mandatory Employment Contracts Before Work Starts<\/h3>\n<p>Every foreign employee must have a<a href=\"https:\/\/www.dudkowiak.com\/employment-law-in-poland\/polish-employment-contact-template\" target=\"_blank\" rel=\"noopener\"> written employment contract<\/a> signed <strong>before starting work<\/strong>, regardless of the employment basis (<a href=\"https:\/\/www.dudkowiak.com\/immigration-law-in-poland\/work-permit-in-poland\" target=\"_blank\" rel=\"noopener\">work permit<\/a> or declaration of employment).<\/p>\n<ul>\n<li>If the contract is prepared only in a foreign language, a sworn Polish translation must be obtained and kept on file for the entire employment period plus two additional years.<\/li>\n<li>Bilingual contracts (e.g., Polish-English) do not require sworn translations.<\/li>\n<li>Employers must also provide foreign workers with written information, in a language they understand, about their right to join <a href=\"https:\/\/www.dudkowiak.com\/employment-law-in-poland\/trade-unions-in-poland\" target=\"_blank\" rel=\"noopener\">trade unions.<\/a><\/li>\n<li>The employment must cover<strong> at least 1\/4<\/strong> of full-time hours, and pay at least the national minimum wage, even for part-time roles.<\/li>\n<\/ul>\n<h4>New Contract Submission Obligation: Meeting the Deadlines<\/h4>\n<p>Employers are now required to submit copies of signed employment contracts to the relevant authorities electronically <strong>before the foreign national starts work<\/strong>:<\/p>\n<ul>\n<li><strong>From July 1, 2025<\/strong> &#8211; for declarations of employment (registered by Starosta);<\/li>\n<li><strong>From August 1, 2025<\/strong> &#8211; for work permits (issued by Voivode).<\/li>\n<\/ul>\n<p><a href=\"https:\/\/bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-20251-1.png\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft size-full wp-image-61631\" src=\"https:\/\/bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-20251-1.png\" alt=\"Contract Submission Obligation\" width=\"1920\" height=\"1080\" srcset=\"https:\/\/dev2.bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-20251-1.png 1920w, https:\/\/dev2.bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-20251-1-300x169.png 300w, https:\/\/dev2.bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-20251-1-1024x576.png 1024w, https:\/\/dev2.bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-20251-1-768x432.png 768w, https:\/\/dev2.bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-20251-1-1536x864.png 1536w, https:\/\/dev2.bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-20251-1-1080x608.png 1080w\" sizes=\"auto, (max-width: 1920px) 100vw, 1920px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p>All submissions must be made via the official platform: <strong>praca.gov.pl<\/strong>.<\/p>\n<h4>New Reporting Obligations for Employers<\/h4>\n<p>Employers must notify the relevant authorities of any changes, including:<\/p>\n<ul>\n<li>If the foreign worker fails to start work within 2 months of work permit validity;<\/li>\n<li>If work is suspended for over 2 months;<\/li>\n<li>If employment ends more than 2 months before the permit\u2019s expiry.<\/li>\n<\/ul>\n<p>Such notifications must be submitted within<strong> 7 days<\/strong> of the circumstance\u2019s occurence.<\/p>\n<p>Additionally, for employees on <a href=\"https:\/\/www.dudkowiak.com\/immigration-law-in-poland\/temporary-residence-permit\" target=\"_blank\" rel=\"noopener\">temporary residence<\/a> and work permits, employers must inform the Voivode within <strong>15 working days<\/strong> if the employee loses their job.<\/p>\n<p>Notifications regarding declarations of employment must be submitted:<\/p>\n<ul>\n<li>Within <strong>7 days<\/strong> after the foreigner starts work;<\/li>\n<li>Within <strong>14 days<\/strong> if the foreigner fails to commence employment.<\/li>\n<\/ul>\n<h4>Reporting Obligations for Foreign Workers<\/h4>\n<p>Foreign nationals holding temporary residence and work permits must inform the Voivode within <strong>15 working days<\/strong> of:<\/p>\n<ul>\n<li>Changes in employer&#8217;s address, name, or legal form;<\/li>\n<li>Transfer of business or workplace to another employer;<\/li>\n<li>Switching from civil law contracts to employment contracts;<\/li>\n<li>Job title changes (if job duties remain the same);<\/li>\n<li>Increases in <a href=\"https:\/\/www.dudkowiak.com\/employment-law-in-poland\/working-time-in-poland\" target=\"_blank\" rel=\"noopener\">working hours<\/a> (with proportional pay adjustments).<\/li>\n<\/ul>\n<h4>Certain Residence Titles No Longer Allow Employment<\/h4>\n<p>As of June 1, 2025, certain types of residence titles no longer allow <a href=\"https:\/\/www.dudkowiak.com\/our-experience\/polish-employment-law-firm\" target=\"_blank\" rel=\"noopener\">legal employment<\/a>, even if work permits or declarations are obtained:<\/p>\n<ul>\n<li>Visa-free travel (for nationals of countries to be specified by regulation);<\/li>\n<li><a href=\"https:\/\/www.dudkowiak.com\/immigration-law-in-poland\/obtain-a-visa-to-poland\" target=\"_blank\" rel=\"noopener\">Visas<\/a> for family visits, non-degree studies, medical treatment, or other personal reasons;<\/li>\n<li>Visas issued by other Schengen states;<\/li>\n<li>Stamp confirmations of pending work permit applications if the foreigner was not previously authorized to work.<\/li>\n<\/ul>\n<p><a href=\"https:\/\/bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-20252-1.png\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft size-full wp-image-61634\" src=\"https:\/\/bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-20252-1.png\" alt=\"Zapytanie zosta\u0142o przetworzone Pewnie, oto tre\u015b\u0107 z obrazka: Stricter Rules As of June 1, 2025, certain types of residence titles no longer allow legal employment, even if work permits or declarations are obtained: Visa-free travel (for nationals of countries to be specified by regulation) Visas for family visits, non-degree studies, medical treatment, or other personal reasons Visas issued by other Schengen states; Stamp confirmations of pending work permit applications if the foreigner was not previously authorized to work.\" width=\"1920\" height=\"1080\" srcset=\"https:\/\/dev2.bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-20252-1.png 1920w, https:\/\/dev2.bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-20252-1-300x169.png 300w, https:\/\/dev2.bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-20252-1-1024x576.png 1024w, https:\/\/dev2.bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-20252-1-768x432.png 768w, https:\/\/dev2.bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-20252-1-1536x864.png 1536w, https:\/\/dev2.bpcc.org.pl\/wp-content\/uploads\/2025\/06\/New-Immigration-Rules-in-Poland_-Key-Changes-for-Employers-Starting-June-1-20252-1-1080x608.png 1080w\" sizes=\"auto, (max-width: 1920px) 100vw, 1920px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<h4>Labor Market Test Abolished<\/h4>\n<p>The previous requirement to obtain the so-called <strong>Labor Market Test<\/strong> (Starosta\u2019s Information) has been eliminated for:<\/p>\n<ul>\n<li>Work permits;<\/li>\n<li>Temporary residence and work permits;<\/li>\n<li>EU Blue Cards.<\/li>\n<\/ul>\n<p>However, local authorities may publish lists of professions where issuing work permits will not be possible.<\/p>\n<h4>Full Digitalization of Procedures<\/h4>\n<p>As of June 1, 2025, <strong>all applications, notifications, and supporting documents<\/strong> relating to foreign employment must be submitted exclusively online via <strong>praca.gov.pl<\/strong>.<\/p>\n<p>Submissions in paper form or via email will no longer be accepted.<\/p>\n<h4>What Steps Should Employers Take to Comply with New Polish Immigration Laws?<\/h4>\n<p>Given the scale of these changes, companies employing foreign nationals should:<\/p>\n<ul>\n<li>Review and update <a href=\"https:\/\/www.dudkowiak.com\/employment-in-poland\/hr-recruitment-agency\" target=\"_blank\" rel=\"noopener\">HR<\/a> policies and hiring procedures;<\/li>\n<li>Provide training to HR staff on new compliance obligations;<\/li>\n<li>Consider engaging specialized legal counsel to assist with applications, notifications, audits, and training.<\/li>\n<\/ul>\n<p>These comprehensive reforms mark a major step in Poland\u2019s modernization of its immigration and labor system. Businesses employing foreign nationals should take proactive steps to ensure full compliance under the new legal framework.<\/p>\n<p>Navigating Poland\u2019s new immigration and employment regulations can be complex, but our law firm is here to help. Whether you are an employer looking to comply with the latest changes or a foreign worker needing assistance with your legal status in Poland, we offer comprehensive legal support tailored to your needs.<\/p>\n<p><a href=\"https:\/\/www.dudkowiak.com\/our-experience\/immigration-law\" target=\"_blank\" rel=\"noopener\">Our team<\/a> specializes in immigration, work permits, employment contracts, and ensuring that all legal obligations are met.<\/p>\n<p><strong>Feel free to <\/strong><a href=\"https:\/\/www.dudkowiak.com\/contact-us\" target=\"_blank\" rel=\"noopener\"><strong>contact us<\/strong><\/a> &#8211;\u00a0 we would be happy to assist you in navigating the process and ensuring full compliance with the new regulations.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Significant changes to Poland\u2019s immigration and employment laws came into force on June 1, 2025. These reforms bring new obligations for both employers and foreign nationals, aimed at tightening controls, improving compliance, and fully digitalizing the employment legalization process. The key changes result from several new legislative acts adopted earlier this year, including amendments to [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":54338,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[56,57],"tags":[],"ppma_author":[1643],"class_list":["post-61643","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news","category-publications","author-dudkowiak-putyra","et-has-post-format-content","et_post_format-et-post-format-standard"],"_vci_translations":{"en":61643},"_vci_seo":[],"_vci_author":{"id":1,"name":"Wojciech K.","slug":"n0timportant"},"acf":[],"authors":[{"term_id":1643,"user_id":0,"is_guest":1,"slug":"dudkowiak-putyra","display_name":"Dudkowiak &amp; Putyra","avatar_url":{"url":"https:\/\/dev2.bpcc.org.pl\/wp-content\/uploads\/2024\/12\/dudkowiak_2025_pole.png","url2x":"https:\/\/dev2.bpcc.org.pl\/wp-content\/uploads\/2024\/12\/dudkowiak_2025_pole.png"},"first_name":"","last_name":"","user_url":"","description":""}],"_links":{"self":[{"href":"https:\/\/dev2.bpcc.org.pl\/pl\/wp-json\/wp\/v2\/posts\/61643","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/dev2.bpcc.org.pl\/pl\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/dev2.bpcc.org.pl\/pl\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/dev2.bpcc.org.pl\/pl\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/dev2.bpcc.org.pl\/pl\/wp-json\/wp\/v2\/comments?post=61643"}],"version-history":[{"count":3,"href":"https:\/\/dev2.bpcc.org.pl\/pl\/wp-json\/wp\/v2\/posts\/61643\/revisions"}],"predecessor-version":[{"id":61646,"href":"https:\/\/dev2.bpcc.org.pl\/pl\/wp-json\/wp\/v2\/posts\/61643\/revisions\/61646"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/dev2.bpcc.org.pl\/pl\/wp-json\/wp\/v2\/media\/54338"}],"wp:attachment":[{"href":"https:\/\/dev2.bpcc.org.pl\/pl\/wp-json\/wp\/v2\/media?parent=61643"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/dev2.bpcc.org.pl\/pl\/wp-json\/wp\/v2\/categories?post=61643"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/dev2.bpcc.org.pl\/pl\/wp-json\/wp\/v2\/tags?post=61643"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/dev2.bpcc.org.pl\/pl\/wp-json\/wp\/v2\/ppma_author?post=61643"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}